August 16, 2010
CONSTITUTION OF THE AREA AMATEUR RADIO OPERATORS
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in Amateur Radio, constitute ourselves THE AREA AMATEUR RADIO OPERATORS and enact this constitution as our governing law.
It should be our purpose to further Radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and Welfare of amateur radio and the community.
Individuals applying for membership shall be licensed Amateur Radio Operators properly licensed by the FCC, or show a sincere desire to promote Amateur Radio and abide by all rules as set forth in Part 97 of the rules and regulations written by the FCC Persons not licensed Amateur radio operators, shall not be eligible to vote on any maters that pertain to operation on the Ham Bands or any other maters that are exclusive to Amateur Radio operators. (Membership shall be by application and accepted according to such terms as the club by-laws provide.)
The officers of this shall be: President, Vice - President, Secretary, Treasurer, Three Directors, and a Business Agent.
Term of Officers
The officers of this club be elected for a term of one year by a quorum of the members present, at the meeting in January, with the exception of Business Agent who is appointed and has a term of 3 years.
Vacancy of Office
Vacancies occurring between elections must by special elections at the first meeting following the withdrawal or resignation.
Officers may be removed from office by a three-fourths vote of the membership.
DUTIES OF OFFICERS
The President shall preside at all meetings of this club, and conduct the same according to the rules adopted. He shall enforce due observance of this constitution and by-laws, decide all questions of order, sign all official documents that are adopted by the club, and none other, and perform all other customary duties pertaining to the office of the President. He is also authorized to accept donations to the club from outside sources and make arraignments for retrieval of said item, and or items but must make use of appropriate documentation.
The vice-president shall assume the duties of the President in the absence of the latter. He shall keep an inventory of all club equipment and location of said equipment. He is also authorized to accept donations to the club from outside sources and make arrangements for retrieval of said item, and or items but must make use of appropriate documentation.
The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit applications for membership, and carry on all correspondence, read communications at each meeting, and mail written notices to each member. He or she, shall at the expiration of his or her term turn over everything in his possession belonging to the club or his or her successor. He or she is also authorized to accept donations to the club from outside sources and make arraignments for retrieval of said item, and or items but must use of appropriate documentation.
The Treasurer shall receive and receipt all monies paid to the club; he shall keep an accurate account of all monies received and expended, and give an accurate account balance upon request at regular meetings. He or she shall pay no bills without proper authorization (by the club President or Vice President in the Presidents absence.). At the end of each quarter he shall submit an itemized statement of disbursements and receipts to every board member. He or she shall at the expiration of his or her term turn over everything in his possession belonging to the club to his or her successor. He or she is also authorized to accept donations to the club from outside sources and make arraignments for retrieval of said item, and or items but must use of appropriate ION 5
The Directors shall provide guidance to the club and help coordinate activities that the club is involved in. Such activities shall be for the purpose of advancing Amateur Radio in general, providing guidance in club membership, and help make the club reputation and radio activities in the community as outstanding as possible. They are is also authorized to accept
donations to the club from outside sources and make arrangements for retrieval of said item, and or items but must make use of appropriate documentation.
Radio communication between amateur stations solely with a personal aim and without pecuniary interest.
The Business Agents responsibility is to act as an intermediary between State, Federal, and Local agencies, as well as, private industries and, the Area Amateur Radio Operators concerning business dealings such as permits, Licenses, etc.
The Business Agent will be empowered to make decisions and perform all necessary tasks to ensure smooth operation of the club.
A repeater committee shall be appointed to control the use and operation of the club repeater(s). This repeater committee shall consist of at least 4 members, one of which must be the repeater licensee, and one of which must be a charter member of the club. All members serving on this committee must hold proper class of License to qualify for control operator.
The Interference (QRM) committee shall consist of the Board of Directors and individuals appointed as needed by the Board of Directors.
The by-laws shall provide for the regular and special meetings. At meetings, a quorum sill be considered 20% of the club members and at least 3 officers at the regular meeting for transaction of business.
The club, by majority vote of those present at any regular meeting, may levy the general membership such dues as shall be deemed necessary for the business of the organization within its objects as set forth in the preamble. Non-payment of such dues shall be cause for expulsion from the club within the discretion of the membership. Dues shall be due on January 1 each year.
This constitution or the by-laws may be amended by a two-thirds vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, or by mail provided all members have been notified of the intent to amend the Constitution and / or by-laws at said meeting, or by mail.
Robert's Rules shall govern proceedings.
BY – LAWS
Meetings. Regular meetings shall be held on the third Monday of each month at such a place, as the President shall order. Special meetings may be called by the President upon written request of any five club members. Notices shall be sent to members concerning special meetings and the business transacted. Such notices shall be sent so that in the ordinary postal delivery they arrive
not less than 24 hours before the meeting time.
A regular yearly assessment of $20, $30 Family Membership, $10 Associate Membership April 1 of current year, then a $2.00 per month plus a $5 Initiation fee will be assessed. These dues are hear-by assessed in accordance with the provisions of Article V of the constitution for the purpose of providing funds for current expenses.
The fiscal year for the club shall begin January 1 and end on December 31 and every year.
The office of president shall not be held by the same person for more than 2 consecutive turns, (2years).
This person could be re - elected to the office of president after a 1 year absence from the office.
A person may hold more than one club office, other than the President during his or her term.
Application for membership shall be submitted at a regular meeting in writing. Each applicant must express a willingness to abide by the constitution and by-laws and other rules promulgated by the club. The board of directors shall review the application for membership and advise the club of their recommendation. The applicant must then be voted on by the general membership by a majority vote of members present at the meeting and upon paying a Five dollar initiation fee and dues paid up to the end of the fiscal year, before being considered a member with voting privileges.
7. Member Conduct
Members should not engage in activity that would cast disrespect on the club.
Activities include, but are not limited to: theft, deceptive practice, forgery, libel, and slander, defamation of character, unauthorized use or destruction of club
property, willful miss-use or destruction of club property.
Any member that believes that another member has committed an offense against the club, and wishes to bring a charge (or charges) against that member, he should contact the club President (or in his absence, vice president) to discuss the matter and any evidence to substantiate the charge(s) to be brought forth. The president shall act has
an impartial party to any proceedings and recuse himself from any judgment in the matters at hand.
If the member wishes to proceed with bringing a charge (or charges), then the president shall notify the accused of the charges against him and that he will bring the matter
to the Board of Directors. The BOD will review the charge(s) and any evidence presented. The board will determine whether to uphold the charge(s) or to dismiss
them. If the BOD dismisses the charges, the accused will be warned of his conduct and they will be requested to correct any actions which brought forth the initial
If the BOD upholds the charges, they will determine whether to call a special general membership meeting for the sole propose of reviewing the charge(s), or to defer the matter to the next regularly scheduled club meeting. The parties
involved, will be notified by the president as to when the meeting will beheld and request each party to attend that meeting.
By - Law 7. Continued
At the meeting, the president shall preside over the proceedings and read the charge(s) of the accused. The member, who brought forth the original charge(s), will be
asked to present the evidence for the support of the charge(s). The accused will then be given an opportunity to give rebuttal to the charge(s). After each party has
had a chance to present their position of the matter to the membership, the membership will be given an opportunity to ask questions for further information from each party.
After the membership is satisfied that they have all the information they need, then the president shall call for a vote from the membership on whether dismiss the charge(s)
or to uphold the charge(s ) and to expel the accused member from the club. Both, the member that filed the charge(s) and the accused, will be excluded from voting.
If the charge(s) are dismissed by the membership vote, the accused will be cleared of the charge(s), but will also be subject to a warning from the BOD to refrain from any
suspect activity in the future.
If the charge(s) are upheld by the membership vote, the accused will be expelled from club membership.
* Additional by - laws may provide for technical, program, publicity and other committees or other rules not provided in the constitution itself.
We the following members approve and ratify this constitution and set of by-laws this
By-Law Number 2 was changed voted upon and adapted on August 16, 2010
A regular yearly assessment of $20, $30 Family Membership, $15 Associate Membership and a $5 initiation fee per membership until April 1 of current year, then a $2.00 per month plus a $5 Initiation fee will be assessed. These dues are hear-by assessed in accordance with the provisions of article V of the constitution for the purpose of providing funds for current expenses.